Office & HR J-1057
Executive Assistant (f/m/d) to the Management Board
München Permanent
Discreet, international, structured — C-level support at a Munich family office.
C-level discreet international
Confidential enquiry Industry · Office & HR
Assistants, HR and commercial professionals.
Assistants, HR and commercial professionals.
Industry expertise
Expertise that makes a difference.
Whether C-level executive assistant, HR business partner or accountant — we fill the key roles no office, firm or mid-cap can do without.
Our consultants for Office & HR come from the industry itself — they know the requirements first-hand, understand the nuances of each role and recognise where good candidates fail before the first interview.
- 5 weeks
- Avg. time-to-hire
- 1,500+
- Active profiles
- 80+
- Partner companies
Typical positions
- Executive Assistant / Office Manager
- Team & Project Assistant
- HR Business Partner
- Recruiter & Talent Acquisition
- Accounting & Controlling
- Reception & Front Desk
- Commercial Administrator
- Customer Service Lead
Office · sample stories
Office & HR — how we find the right people.
Sample stories from mid-cap, scale-ups and corporates. Each story shows the moment things click.
Open positions
2positions Current Office & HR positions.
Open positions in mid-cap, corporates and family offices.
Office & HR J-1063
HR Business Partner (f/m/d)
Nürnberg Permanent placement
Manufacturing company, 800 employees, change project as the central focus of the role.
mid-market change project 800 employees
Confidential enquiry Talent pool
Office profiles from our pool.
Executive assistants, HR specialists, commercial administrators — current profiles, anonymised.
GDPR · anonymised
Office & HR
OF-4203
From 15 June
Executive Assistant · C-level (f/m/d)
Hamburg 8 yrs experience
travel management project support MS 365 C-level assistance
- international experience
- highest discretion
- German / English / French
Office & HR
OF-4251
3 months
HR Business Partner (f/m/d)
Stuttgart 10 yrs experience
recruiting change management Workday employment-law basics
- 500+ employee company
- PHR certified
- senior-level German & English
How we work
Our process for Office positions.
Transparent and predictable — from the first conversation to the signed contract.
01 Day 1
Briefing & role profile
A 60-minute conversation in person — afterwards we know your role, your team, your culture. That becomes the profile we search against.
02 Week 1–3
Candidate sourcing & screening
Active sourcing, matching from our pool and direct approach — we check both technical fit and culture before introducing anyone.
03 Week 3–6
Interviews & selection
We present 3–5 vetted profiles with our recommendation. You run the interviews — we moderate where it helps.
04 Week 6–8
Contract & onboarding
We facilitate negotiation and signing, and stay in touch with both sides during the probation period. Re-placement guaranteed.
Client voices
Voices from the Office world.
What managing directors, HR leads and candidates say about our work.
“Clear recommendations rather than a wide-net pitch. We have placed all office roles through Phoenix since 2022 — curated and with judgement.”
TG
Thomas Grünwald
COO · Südtec Verwaltungs AG
“Transparent, fast, human. Phoenix only shared my profile with companies I had explicitly approved. That builds trust.”
AH
Anna Hoffmann
Executive Assistant · placed in Munich
Frequently asked
Frequently asked: Office placements.
Did not find what you were looking for? Write to us — we respond on working days within 24 hours.
How does the collaboration work?
We start with a personal briefing, define the search profile and then work in regular updates — transparent, predictable, without unnecessary loops.
How long does a placement take on average?
Six to eight weeks from briefing to signing. We present the first matching profiles within the first ten working days — often considerably earlier when the profile fits our active pool.
How large is your talent pool?
More than 4,500 active profiles in Banking & Finance, Legal & Tax and Office — DACH-wide. On top, we use active sourcing and our network of specialists who do not look publicly.
How do you ensure the quality of placements?
We assess every candidate technically and culturally — you only see profiles we consider a fit. If a placement leaves during the probation period, we re-place the role without additional fee.
Office position to fill?
Fast, dependable, fitting.
Reach out — we deliver first profiles within a week.